Regardless of your industry or position within the company, searching for a new janitorial service can be a tall task. You’ll need to find a company that can complete the daily cleaning efficiently and effectively. You also will need to find the best fit for your budget. In this post, we will break down exactly how the quoting process should go from start to finish. Then, we will discuss details you should be looking for within the quote, that can help you make your decision. Let’s dive into Cleaning Company Quote – What You Should Be Expecting!
Cleaning Company Quote- The Begining Stages
Reason For Getting a Cleaning Company Quote
The first step in the quoting process is to ask yourself, “why” you are going out to bid on your services. Is it performance-based, costing, or a combination of the two? Understanding the reasoning behind changing services is an important first step. The better you can communicate previous issues or shortcomings to prospective companies, the more likely you are to choose the company that can resolve those issues.
Who Is Servicing Your Area
Another way to understand the commercial janitorial market is to ask surrounding facilities what service they use. However, it’s important to ask about facilities that are similar in size or have similar features. Ask about the pros and cons of the janitorial service and what they offered that led them to choose that company.
Invite Companies In
Even though you may have received some good cleaning company candidates from your neighbors, now you should check emails from companies that have reached out to you in the past. Chances are, one of the companies your neighbor uses has reached out to you. Take some time and review their information. Additionally, ask them questions, and get a feel for how well and quickly they respond. Finally, you should schedule a time for them to come in and look at your facility.
Cleaning Company Quote – The Walkthrough
Walk and Talk
Here is your chance to discuss what challenges you face, and how the cleaning company can rectify them. Be open about what you are ideally looking for, in terms of price, expectations, and additional cleaning assignments you have for the cleaning company. Additionally, this is your opportunity to discuss the company structure and the quality guarantee the cleaning company offers.
Scope of Work
Although you will discuss what needs to get cleaned daily, provide the cleaning company with a scope of work. Be sure to go through the scope thoroughly, leaving nothing out. The more information you give the better. Ask for input from the service on the best procedures to get the cleaning done effectively.
Inside The Quote
Insurance
First, you should expect to find the companies insurance certificate within the purpose. Although a sample is required for the quote, an official certificate should be provided to you after the company has been awarded the work. Next, you should see the company’s general liability coverage amount listed.
Detailed Specifications
Within the quote, you should find a detailed explanation of the cleaning for your facility. This should resemble your scope of work. This shows that the cleaning company acknowledges your cleaning needs and has built-in the time necessary to clean each part of your facility. You should find means of quality management as well. Furthermore, the price breakdown should be specific as well. You deserve full transparency and understand where your money is going.
Company Structure
Next, you should look for a detailed breakdown of the company structure. This should match what you were told during your walkthrough. Most importantly, this should explain who your main managerial contact will be. Additionally, this section should explain company rules that the employees will go by while working in your facility. Finally, be sure to look for transition steps in this section.
References
If the company does not provide you with at least one reference, consider that a red flag! They should tailor their references to similar facilities in terms of size or industry.
Cleaning Company Quote – Conclusion
Although there is a lot of information here, it’s important to expect a lot out of the company that is quoting your facility. After all, you are allowing their employees to access all parts of your facility, and you expect to get what you paid for. Ask questions, test their knowledge, and understand their process. You should expect a cleaning company to provide you with a detailed quote with full transparency!